G. A. MacDonald Associates, Inc.
Financial Management & Insurance Services
2200 Lake Avenue, Suite 120, Fort Wayne, IN 46805
Phone: (260) 422-5377 Fax: (260) 423-6780Notary
Public Application
How do I become a notary?
An applicant for a commission as a notary public for Indiana
- must be at least eighteen (18) years of age, and
- must be a legal resident of the State of Indiana
To become a notary public in the State of
Indiana, follow these easy steps:
Step 1: Review the
instructions
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Application Instructions
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State of Indiana Instructions
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These instructions are color-coded so you know
exactly what information must be completed by whom:
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Red:
Applicant completes
Green: Your notary completes
Blue: Leave this section blank |
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Note: To print these
instructions with the color-coded comments, select "Print:
Document and comments." Otherwise Adobe®
will simply print the blank application.
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Step 2: Complete the
application
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Indiana Notary Public
Application
(page 1) |
Insurance Company $5,000
bond application
(page 2) |
Application
Checklist
(page 3) |
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The application is preformatted to allow you to
complete the form from your browser window.
When the
application has opened, click your mouse cursor in the
"Name" field on page one (#1), then enter your name as you want
it to appear on your notary commission.
Move from field to
field in the application by pressing the 'TAB' key on your keyboard
to move forward, or 'SHIFT' + 'TAB' to move backward. The
form will automatically place your information in related fields as
you type (e.g., when you type your name on page 1, it is also added
to the "Applicant" and "Principal" fields on
page 2 and show you exactly where you need to sign!) When you have completed the
application, select the 'PRINT' command. Note: To print
the application with your information, select "Print:
Document and comments," Otherwise Acrobat®
may simply print the blank application.
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- Copy Page 2 onto the back of Page 1. The two (2) page
application must appear on the front and back of a single piece
of paper. This is critical as submissions
appearing on two separate pages will not be accepted by the State of
Indiana.
- Complete the application. Make certain
that you sign as the "applicant" in Section 9, and as
the "principal" in Section 10. Refer to the instructions
if you have any questions.
- Have your signatures notarized in
Section 9 and Section 11. Make certain the notary
has placed his/her seal in Section 9 and 11 as well.
Step 3: Submit the
application
- Recheck your application for
accuracy. Incomplete applications will be returned by the
Secretary of State's office. Complete the Application Checklist (page
3).
- Consider Notary
Public Errors & Omissions Insurance to protect yourself
against innocent mistakes plus defense costs. Rates
start at just $8.13 per year!
- Remit your payments (one check/money
order payable
to the Secretary of State; one check/money order payable to G. A. MacDonald
Associates):
Standard Service ($55.00):
With Standard Service, your application is
processed within two (2) business days and forwarded to the State via
first class mail. Standard
Service clients typically experience a seven
(7) to ten (10) business day turnaround from the date their
application is received in our office to the date they receive their
commission via first class mail.
- One check/money order for
$5.00
payable to "Secretary of State"
for the notary public
application
- One check/money order for
$50.00
payable to "G. A. MacDonald Associates"
for issuance
of the required $5,000 eight-year notary bond.
- Optional Notary Errors &
Omissions Insurance is available for an additional fee
Priority
Service
($70.00):
With Priority Service, your application is processed and sent to
the Secretary of State’s office via FedEx® the same business day it
is received. Our
office will notify you via e-mail when your commission is issued with
your commission number and expiration date.
Priority Service clients typically experience a one
(1) to two (2) business day turnaround from the date their
application is received in our office to the date we confirm issue by
e-mail.
- One check/money order for $5.00
payable to "Secretary of State"
for the notary public
application
- One check/money order for $65.00
payable to "G. A. MacDonald Associates"
($50.00 for the required $5,000 eight-year notary
bond and $15.00 priority overnight/handling fee).
- Optional Notary Errors &
Omissions insurance is available for an additional fee.
- Mail/Overnight your completed application to:
G. A. MacDonald Associates,
Inc.
Attention: Notary Department
2200 Lake Avenue, Suite 120
Fort Wayne, IN 46805
Phone: (260) 422-5377
Fax: (260) 423-6780
Step 4: Be Patient
Upon receipt, G.
A. MacDonald Associates will review your application for
completeness, execute the notary bond with the insurance carrier by
completing the surety section of the application (page 2), and forward
your commission request to the Indiana Secretary of State's office via
first-class mail. The typical turnaround time is seven (7) to
ten (10)
business days from the
date we receive your application until you receive your notary public
commission.
You can expedite your commission by overnighting your
application to our office
and using our Priority Service.
We process these Priority Service applications on the same business day
and FedEx® them
to the Secretary of State's office. Our Priority Service
clients typically experience a one (1) to two (2) business day turnaround.
Commissions are sent via first-class mail to your home address from the Secretary of
State's office. If you select the optional Notary Public Errors
& Omissions coverage, G. A. MacDonald Associates will issue the policy
from its offices and e-mail the policy via Adobe®
*.pdf file attachment. If no e-mail address is provided, the policy
will be sent via first-class mail.
Step 5: Check on your application
To confirm the status of your notary public commission, visit the Notary
Public Indiana Database. Search by first and last name and your
county of residence and you can determine your commission expiration
date online before you receive it by mail. Please remember that it may take
7-10 business days for Standard Service (1-2 business days for Priority
Service) for your commission to be issued.
For a wide selection of notary seals, stamps, record
books and supplies you can order online directly from Office Depot, click on the links below.
You will need to wait for receipt of your notary commission
expiration date to order personalized stamps and seals. Office Depot
provides Next Business Day Delivery At No Charge on
orders of $50 or more. Some restrictions apply.
Indiana
Notary Public Guide
Notary
Public Indiana Database Check on the status of your application,
search for notaries in your county, etc.
Other Forms
Indiana
Notary Address Change Form (Adobe *.pdf) Use for a change of
address within the original county of residence.
Indiana Revised or
Duplicate Notary Request Form (Adobe *.pdf) Use for a name change,
change of address to another county in Indiana, or when the
original commission is misplaced.
Indiana
Notary Termination Request Form (Adobe *.pdf) Use when the
notary moves out of state, accepts another lucrative public office,
resigns or ceases to be a Notary Public for any other reason.
Closing Agent &
Loan Processor Fidelity Bonds
Many entities are now requiring that loan processors and closing
agents carry a $100,000 fidelity bond in Indiana. Our
rates start at just $500.00 per year. For more information,
please contact Dave MacDonald via e-mail
or phone: (260) 422-5377.
Disclaimer: Links
to other sites on this page are provided solely for the convenience of our
visitors. You should seek the advice of legal counsel to determine
whether these forms are appropriate for your needs and protect your
interests. No warranty is implied or provided by G. A. MacDonald
Associates, Inc.
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